The Potomac Center for Medical Education (PCME)
Effective Date: 12/1/2020
What information is collected?
PCME does not collect information from users of its site unless it is deliberately provided by the user. In order to participate in PCME’s Continuing Medical Education/Continuing Education (CME/CE) programs, a user must first complete the registration form. During registration, a user is required to provide certain information such as name and email address. Options are also available to provide other information such as gender, date of birth, medical degree, and medical specialty.
PCME also collects data from commenters. When users leave comments on the site, data from the comments form and the user’s IP address and browser user agent string is collected to help in spam detection.
How is personal information used?
The personal information collected will potentially be used for any of the following:
User Experience: PCME may use the personal information collected to provide and improve programs, as well as conduct research supporting the development of new programs.
Email Communication: By registering for one of PCME’s programs, a user is agreeing to the use of their registration information and other information collected, to receive email communications, advertisements, and other promotional materials.
User Profiles: PCME may associate program use information along with personal information provided by a user to create a user profile that may be updated from time to time.
User Inquiries: A user’s information may be used to administer user accounts, respond to inquiries, fulfill requests, and send administrative communications about programs.
Data Reporting: By registering as a user of PCME’s programs, it is agreed that PCME may report completion data to accreditation boards, as may be applicable.
When is personal data shared?
PCME does not sell, trade, or otherwise transfer to outside parties personally identifiable information from any users.
Embedded content from other websites
Continuing education activities may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the user has visited the other website.
These websites may collect data about users, user cookies, embed additional third-party tracking, and monitor user interaction with that embedded content, including tracking user interaction with the embedded content if the user has an account and are logged into that website.
Where is personal data from international users stored and processed?
How is personal data secured?
PCME takes precautions to protect user’s information. When users submit sensitive information via a website, their information is protected both online and offline. Wherever sensitive information is collected, that information is encrypted and transmitted in a secure way. This can be verified by looking for a closed lock icon located in front of “https://” in the web address bar.
While encryption is used to protect sensitive information transmitted online, user information is also protected offline. Only employees who need the information to perform a specific job (e.g. billing or customer service) are granted access to personally identifiable information. The computers/servers on which personally identifiable information is stored are kept in a secure environment.
How long is personal data kept?
If users leave a comment, the comment and its metadata are retained indefinitely. This is how follow-up comments are automatically recognized and approved so that they aren’t held in a moderation queue.
For users that register for a continuing education activity, personal information that has been provided is stored in the user profile. All users can see, edit, or delete personal information at any time (except a username cannot be changed). Website administrators can also see and edit that information.
Account Information: Users may update registration information any time through the “edit profile” feature. Users may also contact Customer Support at firstname.lastname@example.org and request that their registration information be updated or deleted. This does not include any data that is obligated to be kept for administrative, legal, or security purposes.
Email Communications: If users no longer wish to receive a particular type of email communication, they may unsubscribe by clicking the “unsubscribe” link located at the bottom of the email and following the instructions.
Comments: Users who have left comments or have an account on the PCME site, can request to receive an exported file of their personal data which includes any data provided to PCME. This does not include any data that is obligated to be kept for administrative, legal, or security purposes.
Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally identifies a user, but personal information that is stored about users may be linked to the information stored in, and obtained, from cookies.
When users log in, several cookies are used to save login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If a user selects “Remember Me”, their login will persist for two weeks. If a user logs out of their account, the login cookies will be removed.
Potomac Center for Medical Education
8335 Guilford Road, Suite A
Columbia, MD 21046